E-invoicing refers to the process of electronically uploading all your business-to-business transactions, including sales, credit notes, and debit notes, onto the invoice registration portal (IRP) for authentication and registration purposes. Once verified, the IRP will issue a unique invoice reference number (IRN) for each invoice. This IRN must be converted into a QR code and printed on the invoice to validate it. Additionally, for applicable transactions, e-way bill numbers must be generated simultaneously with e-invoices.
E-invoice solution in Tally Prime
In order for businesses to smoothly transition to the e-invoicing system, it is essential that their business management software is integrated seamlessly with the IRP portal. As you may already know, Tally is a recognized GSP (GST Suvidha Provider) and therefore, Tally Prime utilizes the GSP route to establish direct communication with the IRP.
You can send your invoices through Tally Prime directly to the IRP
Once they are authenticated by the IRP, Tally Prime will receive the IRN directly from the IRP and convert it into a QR code along with other invoice info and update your invoices accordingly.
You can then simply print the QR code on your invoice. IRN can also be printed optionally.
Tally Prime will also help generate e-way bill number for applicable transactions and record it in your invoice by receiving the info directly from the IRP.
Therefore, you will never need to go out of the product for e-invoicing!
Generating e-invoice with Tally Prime is incredibly easy. With a simple setup process, you can start generating and printing e-invoices in a matter of seconds. There's no need to change your current workflow as Tally Prime seamlessly adapts to your working style, allowing you to generate reports in your preferred manner. Just follow these 3 steps: Enable, record, and print.
First, enable e-invoicing applicable to ‘Yes’. Make E-way bill also to ‘Yes’, if applicable
Record/pass a voucher entry like you usually do in Tally with all the relevant information and as soon as you accept the screen, you will be intimated with a message asking if you want to generate an e-invoice. The moment you select ‘Yes’, Tally Prime will exchange the relevant data with the IRP system and soon all the transaction details will be automatically updated on the IRP.
E-Invoicing solution that adapts to your needs completely
We understand that transitioning to a new experience can be challenging, and it may take some time to adjust. Additionally, you might encounter various situations where you need to comply with e-invoicing regulations. Tally Prime has been designed to be highly flexible, ensuring that the process is convenient and can be tailored to your preferences.
You can either generate e-invoice during voucher entry for a transaction or you could do this in bulk for multiple invoices together. Tally Prime will adapt to your preference.
It is quite possible that the system you normally use to generate e-invoice may get disconnected from the internet. In such a case, Tally Prime will help you handle the situation by exporting e-invoice related data in the form of a JSON file. This can then be uploaded to the IRP from a system which has an internet connection. Once the connection is restored, you will be able to proceed from where you left off.
Even if the IRP rejects your invoice, Tally Prime will inform you about the reasons so that you can make necessary revisions and try again.
E-Invoice report to get a bird’s-eye view
Tally Prime also provides an exclusive report that offers a comprehensive overview of the status of your transactions in relation to e-invoicing.
Get to know the e-invoice status (generated / pending / cancelled)
Generate / cancel IRN for applicable invoices.
Manually override status of invoices (generated / cancelled / update IRN etc.)
You can also delete stored IRN information including QR code and start afresh if required.
Always remain in control of e-invoicing process with useful alerts
Alerts will be available in multi-user scenarios to prevent redundancy and ensure that the latest data is shared with e-invoice portal.
Alerts will also help safeguard against accidental modification/deletion/cancellation of IRN generated for a particular transaction.
Enjoy truly connected e-Invoice experience with Tally Prime! Take a free trial today and be pleasantly surprised with our unmatched prevention, detection and correction capabilities.
